Board of Education

June 9, 2026 Agenda

• KASB New Model Policy JCDC: Student Personal Electronic Devices - we will review the KASB model policy and discuss planned changes to the section of student handbooks regarding personal electronic devices.

• KASB Model Policy IIBE: Use of Artificial Intelligence - we will review KASB's suggested policy language, as well as guidelines for students and staff that have been developed by District administrators.

• Revised Policy JCEC: Assembly and Speech - we will continue discussion on this policy which was first reviewed at the April 10, 2026 Policy Review Committee meeting.

April 10, 2026 Agenda:

• Revised Policy BCBK - Executive Session: KASB is recommending adding a provision at the end of the policy that expressly prohibits recording in executive session. 

• Revised Policy IKB - Controversial Issues: KASB is recommending additional language to clarify the line between addressing a controversial issue and expressing personal political viewpoints. This revision is meant to reinforce the expectation that, while it can be acceptable to seize the opportunity for teachable moments through student engagement on controversial issues, it is not appropriate for teachers to use those moments to express their personal viewpoints in such a way that would be violative of Board policy or state law on political activity.

• Revised Policy IKD - Religion in Curricular or School Sponsored Activities: The KASB model policy has sections in this policy addressing teaching about religion, religious themes in curriculum/activities, and religious symbols in the classroom. Our policy does not have these sections, and we want to consider whether to add them. 

• Revised Policy IKCA - Human Sexuality Education: KASB is recommending that this policy be updated to remove references to AIDS. All sexually transmitted diseases are covered in middle school and high school health classes. 

• Revised Policy JBCB - In-District Transfers and Revised Policy JBCD - Open Enrollment: We are recommending reducing the good standing “look back” time period to 3 semesters, so that applications can be processed more efficiently and before the end of the school year.

• Revised Policy JCAC - Interrogation and Investigation: KASB is recommending revisions to this policy to clarify when a school district’s staff members should notify parents when conducting investigations into violations of student code of conduct and/or law. Other revisions were made to bring the policy in-line with the KASB model policy. 

• Revised Policy JCEC - Assembly and Speech: We are recommending revisions to specify that, for safety reasons, students may not leave school grounds for a protest held during the school day.

• Revised Policy GAJ - Gifts: We are recommending revisions to this policy to add more specificity than the model policy provides regarding permitted and non-permitted gifts. We first reviewed this policy at the Sept. 5, 2025 PRC meeting. We are bringing forward additional revisions made following feedback from staff advisory groups.

Sept. 5, 2025 Agenda:

Discussion items will include policy updates recommended by the Kansas Association of School Boards (KASB).

• New Policy JBCDD (Enrollment of Military Students): KASB has added this new policy to address House Bill 2102 that passed during the 2025 legislative session. This policy provides for advance enrollment of a military student whose parent or person acting as a parent will be stationed in Kansas.
• New Policy KGB (Civility and Concealed Recordings): We are recommending that the Board adopt a civility policy to assist staff with maintaining a safe and civil environment in schools and including the language with the KASB model policy regarding concealed observations, which the SMSD has not yet adopted.
• Revised Policy BBC (Board Committees): KASB has recommended revisions to Policy BBC in order to comply with new language in the open meeting laws (KOMA). House Bill 2134 amended K.S.A. 75-4318 to provide as follows:  When a subcommittee or other subordinate group is created by a public body or agency, whenever a majority of such subcommittee or other subordinate group meets, such subcommittee or other subordinate group shall be subject to the requirements of this act. Note that we have always been cognizant that a meeting consisting of a majority of a Board subcommittee, where Board business is discussed, would be subject to KOMA.  This new language in KOMA does not require any change in our practices.
• Revised Policy CC (Organizational Chart): We are recommending revisions to our current policy to bring it in-line with the KASB model policy.
• Revised Policy CN (Public Records): SMSD’s current public record policy is not based on the KASB model policy.  We are recommending that we revise our policy to conform to the KASB model policy.  With the summer 2025 policy updates, KASB recommended revisions to its model policy to reflect changes to the open records law.  House Bill 2134 amended K.S.A. 45-219 with focus on what fees may be charged when a public agency provides copies or otherwise furnishes records to a requester pursuant to an open records act request.  Our practice has been in-line with the changes to KORA, and so the statutory change does not require us to make any change in our practices with regard to responding to open record requests.
• Revised Policy DFE (Investment Revenue): KASB is recommending additional policy language to reflect a recent revision to K.S.A. 12-1675. We are recommending other revisions to this policy to bring it in-line with the KASB model policy.
• Revised Policy EE (Food Services Management): We are recommending revisions to this policy to reflect the updated title for the director of student nutrition services.
• Revised Policy and Form GAE (Employee Grievances): This policy and accompanying form is being revised to direct employees to use the grievance process contained in their applicable negotiated agreement or personnel manual, because those documents set forth a specific grievance procedure.  Note that we are recommending that language regarding complaints about Board policy be added to Policy KN.
• Revised Policy GAJ (Gifts): We are recommending revisions to this policy to add more specificity than the model policy provides regarding permitted and non-permitted gifts.
• Revised Policy JBC (Student Admissions to/Withdrawals from School): KASB is recommending added language to refer individuals with enrollment questions regarding military students to new policy JBCDD.
• Revised Policy JGFGB (Supervision of Medications): KASB is recommending that language be added noting that school staff members cannot hand out any medications that are illegal in Kansas. Paula Bunde, Coordinator of Health Services, is asking that we also add language clarifying that emergency medications (such as medications used to treat asthma, anaphylaxis, seizures, and diabetes) are not stored in locked containers due to the nature and immediate need of those medications.
• Revised Policy JH (Student Activities):  KASB is recommending revisions to this policy to reflect changes in the law resulting from SB 114, which focused on home school, virtual school, and nonpublic school participation in school related activities.
• Revised Policy KN (Complaints): We are recommending that we add language to this policy which (1) directs individuals with complaints to the parent and community chain of communication; and (2) explains how complaints regarding Board policy will be addressed.

July 18, 2025 Agenda:

• Discuss the open enrollment and in-district transfer policies

July 11, 2025 Agenda:

• Discuss the open enrollment and in-district transfer policies

Jun 16, 2025 Agenda:

• Discuss the open enrollment and in-district transfer policies

May 27, 2025 Agenda:

• Discussion of the open enrollment and in-district transfer policies

April 28, 2025 Agenda:

• Revised Policy BDA (Developing and Adopting Policy): KASB is recommending minor language changes to this policy for clarity and ease of use.
• NEW Policy CC (Organizational Chart): This is a KASB model policy which SMSD has not yet adopted.  This policy codifies that the Board will adopt an organizational chart and specifies where the organizational chart may be located. 
• Revised Policy CG (Administrative Personnel) and DELETE Policy CGI (Administrator Evaluation): KASB is recommending the deletion of Policy CGI regarding administrator evaluation, and is recommending addressing administrator evaluation in Policy CG. Other revisions were made to the language in Policy CG to bring it in-line with the KASB model policy.
• Revised Policy CNA (Preservation of Documents Pending Legal Action): KASB is recommending a title revision and technical grammatical changes for clarity and ease of use. 
• NEW Policy DEE (Fraud Prevention and Investigation) and REVISED Policy DC (Annual Operating Budget): Language is removed from Board Policy DC (Annual Operating Budget) regarding fraud prevention and investigation and that language is incorporated into a stand-alone policy because the KASB model policies have stand-alone fraud prevention and investigation policy.   The moved language also reflects revisions to bring the language in-line with the KASB model policy.
• NEW Policy EBBG (Cardiac Emergency Response Planning): KASB is recommending this new policy to outline the requirements in a new law, KSA 72-6288.  This law requires that each school district adopt a comprehensive cardiac emergency response plan (CERP). The plan must include policies and procedures for each attendance center operated by the District and for off-campus activities. District plans must be based on statewide standards adopted by the Kansas Department of Health and Environment.  Paula Bunde has been working on our District CERP, and she will have the Board approve the plan in the near term.  She plans to include the CERP as part of her annual Board report going forward.
• NEW Policy JGFGAA (Stock Supply of Emergency Medication): KASB drafted this policy to reflect a change in state law that allows for school districts to keep a stock supply of epinephrine and albuterol.  Paula Bunde has reviewed and approved this new policy.
• Revised Policy ICA (Pilot Projects): KASB is recommending revisions to outline the requirements under the Protection of Pupil Rights Amendment (PPRA) and the Student Data Privacy Act (SDPA) as related to surveys administered to students.
• Revised Policy IDACA (Special Education Actions and Due Process for Students): Language is added to clarify that the District is required to provide special education services to nonresident students enrolled pursuant to the open enrollment policy.

March 24, 2025 Agenda:

Continued Conversation Regarding Community Donations: 

• Recap of Work to Date
• Presentation of Draft “Community Funded Position Request Review Process”
• Presentation of Draft “Revised Donation Policy”
  • Draft of New Application Form
• Questions from Committee
• Next Steps

January 27, 2025 Agenda:

Continued Conversation Regarding Community Donations: 

• Foundations Report
• SMAC Report
• Principal Feedback
• Specials Staffing
• Policy Questions

November 6, 2024 Agenda:

• Review research and reports:  Review research and reports regarding community donations. 

October 14, 2024 Agenda:

• Revised Policy JBCD (Open Enrollment):  This policy needs to be updated before January 1 to comply with new requirements for open enrollment in House Substitute for Senate Bill No. 387 (2024).  This updated policy is based on the KASB model policy, with adjustments to reflect SMSD practices/procedures.

September 30, 2024 Agenda:

• New Policy JGFGA (Administration of Emergency Opioid Antagonists): KASB is recommending this new policy due to a recent statutory amendment.  H. Sub. for SB 287 changed current statute to allow school nurses and other first responders to distribute opioid antagonists, such as Narcan, a drug commonly used to reverse the effects of an opioid overdose.  You can read the revised statute by clicking HERE.  This new policy has been reviewed with Paula Bunde, our Health Services Coordinator.
• Revised Policy BCBK (Executive Session): KASB determined that Policy BCBK could be more succinct in outlining the procedure for the Board to recess to executive session.  To address this, language outlining a sample motion was removed, and the policy was reworked for clarity and ease of use.
• Revised Policy CJ (Use of Consultants): KASB is recommending these revisions to more clearly reflect when consultants can be engaged and how such engagements be reported to the Board.
•      Note that, in conjunction with these revisions, KASB is also recommending the deletion of Board Policy BBG (Consultants), because the policies overlap.  Language from Policy BBG was collapsed into the revised Policy CJ. 
• Revised Policy ID (Instructional Program): KASB is recommending minor changes to this policy, so that the language is consistent with other policies.
• Revised Policy JH (Student Activities): KASB is recommending these revisions to reflect new statutory requirements.  H. Sub. For SB 387 allows for virtual school students to participate in extracurricular activities. Specifically, a virtual school student seeking to participate in an activity in the student’s resident school cannot be required to enroll in or attend a minimum number of courses or enroll in or complete a particular course as a condition of participation, unless such requirement is imposed upon all other students who participate.  You can read the revised statute by clicking HERE.
• Revised Policy KK (Sale of District Property): KASB is recommending these revisions to reflect recent statutory changes.  Provisions of H Sub for SB 387 implemented changes to when and how a board can dispose of school district property, including: (1) limiting the legislative option to purchase school district buildings in which “building” is defined as any building that was used in any prior school year as an attendance center for students; (2) authorizing the legislative coordinating council to deny the legislative option to purchase when the legislature is not in session; and (3) prohibiting school districts from refusing to convey a building or property solely because the buyer or lessee may use or intends to use the building or property for nonpublic school purposes.  You can read the revised statute by clicking HERE.
• Donation Policy: At the end of the meeting, we will discuss a plan and general timeline for considering the Task Force’s report and recommendation.  We will not delve into a substantive discussion about the Task Force report or about any potential policy revision.  The meeting notice will specify this information, so that interested parties understand that the bulk of the meeting will focus on updating other policies pursuant to KASB recommendations.

February 28, 2024 Agenda:

• Revised Policy EE (Food Services Management): KASB is recommending that districts adopt more detailed policy language on unpaid meal charges in order to meet federal requirements.  This policy balances federal requirements that school districts attempt to recoup unpaid meal debts with SMSD’s priority to preserve the dignity of students and families that get behind on student meal payments.
• New Policy JDDAA (Student Misuse of Medication): KASB is recommending this new policy to address the gap in the student disciplinary framework related to students bringing and distributing prescription or over-the-counter medication. This change was not made in current Policy JDDA regarding Drug-Free Schools, as Policy JDDA very closely follows the language of the federal law on drug free schools.  This new policy specifically addresses authority to discipline a student for misuse of medication.
• Revised Policy JGFGBA (Student Self-Administration of Medications): KASB made minor revisions to this policy with the Dec. 2023 updates.  Beyond those minor revisions, additional revisions to SMSD policy are being recommended bring it in line with the KASB model policy language.

January 29, 2024 Agenda:

• Revised Policy EBBD (Evacuations and Emergencies): KASB is recommending this revision to provide clarification on when students will be dismissed from school due to an emergency situation.
• New Policy GARIA (Pregnant and Parenting Employees): KASB created this new policy to confirm compliance with the Pregnant Workers Fairness Act (effective June 2023) and the PUMP Act (effective April 2023).  SMSD provides the protections under these laws to our employees; this new policy simply codifies those protections into Board policy.
• Updated Policy GARID (Uniformed Service Leave): KASB revised this policy to better comply with the Uniformed Services Employment and Reemployment Rights Act of 1994, as amended. Specifically, changes were made to specify leave and protections of the Act are available to a larger group of uniformed service branches and to expand the types of services for which the rights apply.
• Revised Policy IHF (Graduation Requirements): The revised policy reflects the Board-approved graduation requirements that will go into effect beginning with the class of 2028.
• Revised Policy JBH (Release of a Student During the School Day): KASB added this language to refer back to themes in policy EBBD on evacuations and emergencies and to clarify that the safety of students and staff control decisions about dismissing students during the school day.

October 23, 2023 Agenda:

• New Policy JBCD (Open Enrollment): We have prepared this policy as required by the new statute regarding enrollment of nonresident students.  This draft policy is based on the recommended KASB model policy, with adjustments to reflect SMSD practices/procedures. Note that, following our PRC meeting, the District is required by the new statute to publish notice of public hearing regarding the proposed new policy in a newspaper and on the District’s website.  We will hold the hearing at the Nov. 13^th BOE meeting. 
• Revised Policies JBC (Student Admissions to School) and JBCB (in-District Transfers): We need to make adjustments to both of these policies to take into account the new open enrollment policy, and also to be consistent with the new open enrollment policy.
• Revised Policy DJAB (Authorization to Purchase): Russell Knapp has prepared revisions to this policy that: (a) update verbiage including p-cards, position titles, and current practices; (b) change the threshold that CFO and deputy superintendent approve purchases to purchases over $20,000; and (c) allow contracts of $20,000 or less to be signed by the purchasing manager or designated district employees.
• Revised Policy GAJ (Gifts): We would like the PRC to consider revising the policy language to recognize that District staff members sometimes receive gifts from vendors, such as Mainstreet Credit Union, providing cash appreciation gifts to teachers. The suggested revised policy language states that staff may accept gifts from vendors/salespeople so long as the gift would not influence the exercise of their job duties.

August 14, 2023 Agenda:

• Updated Policy AG (Closing School Buildings): KASB is recommending revisions to this policy to promote compliance with changes to the KS statute regarding closure of school buildings, which will be effective Jan. 1, 2024. 
• Updated Policy BBAA (Board Member Authority and Responsibilities): I am recommending that we add language to this policy confirming that Board members will not receive pay.  Due to a recent change to KS law (see page 11, revision to KSA 72-1137), it is now legally permissible for school districts to pay Board members.
• Updated Policy GAAF (Emergency Safety Interventions): These policy revisions are recommended by KASB to reflect changes made to state regulations (K.A.R. 91-42-1 and K.A.R. 91-42-2) regarding the definitions and use of emergency safety interventions (ESI).
• Updated Policy GARID (Military Leave): KASB is recommending some minor revisions to align the policy with the applicable federal law (The Uniformed Services Employment and Reemployment Rights Act).

June 15, 2023 Meeting and Policies Reviewed:

• New Policy IFCC (Overnight Accommodations): We are required by a new Kansas statute to adopt this policy (see S Sub for HB 2138, section 1).   
• Revised Policy JH (Student Activities): KASB is recommending an added provision to reflect changes in state law regarding participation in student activities/athletics by homeschool and part-time students (see H Sub for SB 113, sections 5 and 6). 
• Revised Policy KK (Sale of District Property): KASB is recommending an added provision to reflect the new procedure required prior to the sale of a District building, which gives the state the right of first refusal to purchase the building (see H Sub for SB 113, section 4).