Board Workshop Presentations
- February 2024
- January 2024
- December 2023
- November 2023
- October 2023
- September 2023
- August 2023
- July 2023
Priority One Annual Review
Dr. Michael Schumacher, associate superintendent of human resources, and Dr. Amy Sachau, family practice physician, presented a Priority One Health Center annual review. They outlined a variety of details about how the health center serves district employees.
Dr. Darren Dennis, chief academic officer, Joanna Roche, elementary coordinator of math and science, Jen Koerner, sixth grade teacher at Oak Park-Carpenter Elementary, and Amy Ruby, sixth grade teacher at Belinder elementary shared a presentation about STEMscopes for a sixth grade core science resource. They provided information about the curriculum evaluation process, including feedback from teachers and students. Later in the meeting, the Board approved the adoption.
Strategic Plan Cycle II Update
Dr. Leigh Anne Neal, chief of early childhood and sustainability, provided an update on the Strategic Planning process. For two days, the Strategic Plan Cycle II Steering Committee, composed of 31 representatives from across the district, reviewed and worked to develop updates to the district’s strategic plan.
SPED Grow Your Own
Sherry Dumolien, chief of special education, presented a report to the Board on the Special Education staffing Grow Your Own incentive program. Dumolien shared information about the program philosophy, goals, program scope, cost, and the tentative timeline for how the program will proceed. Carmelhia Fields from Westridge Middle School, Shelly Fletcher from Ray Marsh, Brittani Twidwell from Pawnee Elementary, and Sandy Schluter from Shawnee Mission East High School also reflected on their cohort experiences.
Later in the meeting the Board approved a Special Education Grow Your Own Cohort 3 Partnership with Fort Hays State University.
Dr. Stuart Little, district lobbyist, presented a legislative update to the Board.
Winter MAP Update
Dr. Dan Gruman, director of assessment and research, provided the Board of Education an update about student progress on NWEA mid-year MAP assessments (Northwest Evaluation Association Measure of Academic Progress). The overview provided included an NWEA Research Brief, snapshots of winter performance in Shawnee Mission, cohort progressions from winter to winter, and Kansas Assessment projections. Dr. Gruman shared several presentation takeaways as well, including that overall progress is slowly trending in a positive direction, The Shawnee Mission School District (SMSD) performance outlook is more positive than NWEA’s latest national overview, and while gaps remain, students are slowly trending back toward pre-pandemic levels, with some groups already at or exceeding those levels.
JUUL Workgroup Update
Dr. Christy Ziegler, chief of student services, and Dr. David Stubblefield, associate superintendent of leadership and learning, provided an update from the JUUL workgroup. This workgroup was formed to determine how the Shawnee Mission School District (SMSD) might best utilize funds to benefit students. These funds come as the result of a settlement related to a class action lawsuit filed on behalf of school districts against JUUL and Altria.
The presentation provided history of the settlement, details about the consequences of vaping and the negative impact on schools. Workgroup student representatives John Kelley, Shawnee Mission South senior, and Reese Irwin, Shawnee Mission Northwest junior, shared their experiences from school and from serving as part of the work group. Paula Bunde, coordinator of health services, and Michaelene Kruger, vape and cessation expert from the Johnson County Department of Health and Environment, also provided additional awareness information. The work group presenters detailed an awareness and wellness education plan proposal to serve Shawnee Mission schools.
Dr. Dan Gruman, director of assessment and research, provided an update on enrollment trends, ACT participation and results, and Kansas assessments. Dr. Gruman said a theme he used was to use historical data to help understand current context. He also summarized steps the district is taking that are supporting success such as strategic use of resources for core instruction and intervention; support of training for Professional Learning Communities; system alignment around Response to Intervention; focus on diversity, equity, inclusion, and belonging; active monitoring of classroom instruction using walkthroughs; and regular instructional focus with principals at leadership meetings.
Dr. Darren Dennis, chief academic officer, led a presentation about the CharacterStrong social emotional learning instructional resource. Sharita Galloway, administrative intern at Brookridge Elementary School, Paula Pyle, social worker at Rhein Benninghoven Elementary School, Cathy Lorino, social worker at Rushton and Jenna Hanson, fifth grade teacher at Rising Star, contributed to the presentation. They provided information about the background research and input gathered, pilot schools, resources explored, and details about what CharacterStrong is. Dr. Dennis spoke about next steps following Board consideration and approval. Professional development is set to begin in January and in staff meetings. Later in the meeting the Board of Education approved the adoption and purchase of CharacterStrong.
Click here to view the presentation.
Board Financial Report Superintendent Dr. Hubbard and Russell Knapp, chief financial officer, presented the monthly financial report and an update on ESSER III expenditures.
Click here to see the financial reports.
ICT Program Evaluation Drew Lane, executive director of Information and Communication Technology (ICT), Bill Shaffer, director of network infrastructure and technical services and network security, James Morgan, director of data and programming services, Doug von Mosch, director of customer service, and Jenny Collier, instructional technology coordinator, provided an evaluation of the ICT program.
Lane opened the presentation by sharing how the ICT team plays an important role in supporting the district’s mission and goals. ICT provides vision, purpose, and planning in all aspects of district technology, ensuring the implementation and maintenance of a modern and reliable technology environment. The team serves in a support role, collaborating with other district teams to understand and meet their technology needs.
ICT has aligned with the academic team by collaborating with the district’s instructional technology coordinator on instructional resources. The team assesses and evaluates emerging technologies as tools for conducting business and meeting goals. Project management, cybersecurity, and continuous modernization are also important components of the work of the ICT team.
Lane shared notable successes of the team, including enhancing the efficiency of technical support services, reducing support times, and expanding data analytics capabilities. The team also continues to provide a high-level of customer service to customers and has increased opportunities for professional development within the team.
The ICT team expressed their top concerns include continuing to meet elevated service expectations from internal customers, compliance with legislation, regulations, and policy around data privacy, as well as evolving cybersecurity threats, including the use of generative artificial intelligence (AI) tools by hackers.
Retirement Plan Vendor Transition Dr. Michael Schumacher, associate superintendent of human resources and Jack Keller, vice president/senior consultant of retirement and investment, presented information on transitioning the district's 403(b) and 457 plans to a single vendor and record keeper.
This change is being made in an effort to enhance the participant experience and optimize administrative processes. The benefits committee took a thorough approach to the change by requesting proposals from seven vendors and subsequently interviewing two finalists. Corebridge Financial was selected as the single vendor and record keeper. Key factors in the selection included Corebridge’s participant education services, an established communication strategy, consideration of participant fees and expenses, an open architecture investment platform, and positive references, among other differentiators.
To view the presentation click here.
Later in the meeting the Board of Education approved the agreement and resolution with Corebridge Financial to be the single vendor and record keeper for eligible employees who elect to participate in the district’s 403(b) and 457 plans.
The district will aim to move all employee assets from other district sponsored vendors to Corebridge by March 20, 2024. A communication strategy will be implemented to educate all staff about the program and the change.
KESA Update Dr. Matthew Anderson, assistant director of curriculum and instruction, joined by Dr. Darren Dennis, chief academic officer, and Dr. David Stubblefield, associate superintendent of leadership and learning, provided an update on the Kansas Education Systems Accreditation (KESA) process.
Dr. Anderson spoke about how these efforts tie to the district mission, detailed the components of accreditation, logistics, and provided a timeline review.
Dr. Dennis shared details about work that has been done over the past five to six years, the district’s KESA Foundational Structures, and the district outcome areas. He also provided feedback from the Outside Visiting Team (OVT) and Accreditation Review Council (ARC), which included strengths and considerations for the district. As a result of these steps, the Shawnee Mission School District is fully accredited as a system.
Because this is a continuous improvement cycle, Dr. Anderson shared proposed revisions to the process and next steps. These proposals will be considered by the Kansas State Board of Education.
Student and Family Services Program Update Dr. Christy Ziegler, chief of student services, diversity, equity, and inclusion (DEI); Dr. John McKinney, director of student and family services, Kaitlin Shulman, coordinator of diversity, equity, and inclusion, Elisabeth Johnsrud, Trailridge Middle school counselor, Brenna Sandefur, Trailwood Elementary social worker, Martha Ayalla, Rosehill Elementary ELL teacher, and Haley Jeffery, SMAC PTA diversity, inclusion and outreach coordinator, provided a program update to the Board of Education.
Dr. Ziegler shared that the Student and Family Services team strives to promote student well-being and school participation which fosters growth in academic achievement. The team goal is to increase student academic achievement and Social-Emotional well-being through a focus on continued professional growth around a culture of belonging. Dr. Ziegler explained how the work of the Student and Family Services team is aligned with the Strategic Plan.
Dr. McKinney shared that in addition to focusing on academics, assessing and building Social-Emotional Learning (SEL) skills is an essential part of education. Social-Emotional character development (SECD) is the process through which students acquire and effectively apply the knowledge, attitudes, and skills to understand and manage emotions, set and achieve goals, feel and show empathy, and make responsible decisions. Dr. McKinney shared that social workers and counselors are important members of the student and family services team.
Brenna Sandefur explained that as a social worker she supports students' safety, mental health, and sense of belonging every day. Social workers provide support at every tier of intervention and also help students and families connect to resources they need.
Dr. McKinney explained how SECD is supported and reinforced throughout the district with a shared focus on monthly themes developed by the Cornerstone Cadre, a professional development team. SEL is also part of the Kansas Education Systems Accreditation (KESA) process.
Dr. McKinney provided information about the optional Panorama survey that is given to measure the social and emotional wellbeing of students in grades 3-12.
Elisabeth Johnsrud, shared that counselors are privileged to support students and hope to help kids build a trusted community. Johnsrud spoke about the monthly social-emotional character lessons developed by the Cornerstone Cadre and how they help create a common language between students and teachers.
Dr. McKinney explained that the student services team also facilitates the school-based 504 accommodations process for students, and the implementation of federal programs including McKinney-Vento (serving persons who lack permanent housing).
Shulman provided an update on Diversity, Equity, Inclusion and Belonging (DEIB) efforts. The focus in this area continues to be on supporting an internal, sustainable model that includes administrators and building DEIB teams working collaboratively with equity practitioners in support of ongoing professional learning for all staff.
Shulman provided information on the continued focus on recruitment and retention of a diverse team, development of support staff and student affinity groups, as well as a continued focus on elevating student voice and participation. She also shared details about upcoming school-based family engagement opportunities
Martha Ayalla spoke about participating on the DEIB Team at Rosehill Elementary and working to organize a shared cultural night between Rosehill Elementary and Corinth Elementary. The goal of the cultural night has been to give families an opportunity to celebrate their cultures and partner with a school across the district.
Haley Jeffery, a parent at Corinth, spoke about how the cultural night has been an amazing collaboration, saying “It celebrates the tapestries of our rich cultures and ethnicities. Rosehill Elementary and Corinth Elementary also have developed a pen-pal program.”
Human Resources Program Update
Dr. Michael Schumacher, associate superintendent of human resources, Dr. Jeremy Higgins, director of secondary human resources, Pam Lewis, director of elementary resources, Dr. Jarius Jones, director of classified human resources, Dr. Brittany Gonser, director of professional learning, and Kaitlin Schulman, Coordinator of diversity, equity, and inclusion, provided an update on Shawnee Mission School District Human Resources.
The presentation focused on demographic information concerning the district administrative and certified teams, retention and turnover rates, recruitment and retention efforts, mentorship and instructional coaching, diversity, equity, inclusion, and belonging work, and equitable hiring practices. Olivia Boone, Rosehill Elementary first grade teacher, and Javen Betts, a sixth grade teacher at Overland Park Elementary, provided perspective on the district recruiting process. Sarah Dent, SM Northwest teacher, and Margo Schuerman, SM Northwest senior talked about the district’s teacher education program. Roderick Gayta, a sixth grade teacher at Corinth Elementary provided reflections on the experience at New Team Member Academy. Shelby Johnson, a fourth grade teacher at Trailwood Elementary provided details about new team member cohorts.
Student Athletic Participation
Kent Glaser, director of athletics and activities, presented an update on athletic participation in the Shawnee Mission School District. He noted the benefits of athletic participation and how it serves the mission of the district. In summary, Glaser noted how participation numbers continue to improve in Shawnee Mission schools.
Benefits Renewal Presentation
Dr. Michael Schumacher, assistant superintendent of Human Resources and David Johnson, senior benefits consultant with CBIZ Employee Benefits, reported on the 2024 renewal of employee health benefits. The presentation provided a summary of current benefit programs, including medical, dental, and vision. Dr. Schumacher noted this report is being presented earlier this year to provide awareness of a change to the prescription drug formulary. The new formulary will impact approximately 4.3% of prescriptions and will result in a savings of over $1 million annually.
The Board of Education later approved the renewal of the medical insurance program with Blue Cross & Blue Shield of Kansas City, effective January 1, 2024, with a 2.7% increase in premium cost. This also reflects the negotiated rate increases jointly determined by the Interest Based Bargaining (IBB) Negotiations Team.
Real World Learning
Dr. Ryan Flurry, principal of career education campuses and coordinator of career and technical education, Laura Harsch, business to education liaison, and Britt Sherer, Real World Learning (RWL) counselor at SM North presented an update on Real World Learning in the Shawnee Mission School District.
Dr. Flurry opened the presentation by sharing how Real World Learning is directly connected to the Strategic Plan objectives. SMSD has partnered with the Kauffman Foundation and school districts throughout the Kansas City metro area to give students the opportunity to earn Market Value Assets (MVAs). MVAs are defined as industry valued and recognized skills. Acquiring MVAs while in high school helps students achieve a more seamless transition from school to postsecondary education or the workplace.
Click here to review the full presentation.
Substitute Services Discussion
Dr. Michael Schumacher, associate superintendent of human resources, Dr. Jeremy Higgins, director of secondary human resources, Keith Elliott, senior director of client services for Kelly Education, and Sari Kreutzkamp, Shawnee Mission account manager for Kelly Education led a discussion about plans for substitute services in the 2023-2024 school year. Kelly Education handles all aspects of the Shawnee Mission School District’s substitute teacher program. The discussion included updates on absence and fill rates, ongoing recruiting plans and events, details about next action steps, and rates renewal information. In the 2022-2023 school year, Kelly fulfilled a commitment to achieve a 90 percent fill rate for substitutes, with a fill rate of 90.81%. The discussion also provided a comparison of fill rates before and after the Shawnee Mission Board of Education approved a rate increase in December. Later in the meeting, the Board of Education approved proposed substitute pay rates for the 2023-2024 school year. The approved proposal included continuing a $155 per day rate for Special Education substitute jobs. The proposal also included a higher rate for substitute nurses.
Click here to view the presenation.
Click here for more information on the approval of substitute pay rates.
- June 2023
- May 2023
- April 2023
- February 2023
- January 2023
- November 2022
- October 2022
- September 2022
- August 2022
- July 2022
Strategic Plan Update: Superintendent Dr. Michelle Hubbard introduced Dr. Leigh Anne Neal, chief of early childhood/sustainability who presented the semi-annual progress report on the Strategic Plan. The report encompassed work completed by teams during the second semester of the 2022-2023 school year and concludes year four of the strategic plan.
Dr. Neal opened the presentation by sharing the mission statement that guides all work in the strategic plan. Dr. Neal provided a detailed overview of the work accomplished in the five strategy areas of the strategic plan, broadly categorized as teaching and learning, culture, quality educators, systems, and facilities.
Dr. Hubbard reported that as the end of the current plan approaches she has received many questions about the next iteration of the plan. The district is working now to prepare for developing the Strategic Plan Cycle II for 2024-2029. The planning process and tentative timeline will be presented to the Board of Education in August 2023. The Cycle II planning process will launch in December 2023 and the Strategic Plan Cycle II 2024-2029 will be presented to the board for approval in June 2024.
Click here to view the presentation slides.
Student Discipline Update
Kent Glaser, director of athletics and activities, Dr. Dan Gruman, director of assessment and research, and Mark Schmidt, chief of police, provided an update on the topic of student discipline.
Glaser stated the goal of the Shawnee Mission School District is to ensure relationships are developed to foster a positive environment for students to remain in school. He provided an overview of the discipline matrix and defined levels one through four.
In Shawnee Mission, 99.999 percent of students are not involved in a disciplinary hearing. As of May 8, 2023 there have been 20 total hearings for the 2022-2023 school year.
Dr. Gruman shared that the matrix is working as expected and provided a detailed statistical analysis across several categories including offense level and student demographics. Accounting for the variable of the pandemic, current year data is being compared to 2019 data as it is the most directly comparable.
Health Services Program Evaluation
Paula Bunde, coordinator of health services, provided an update on the health services department.
Bunde stated the mission of the health services department is to provide professional nursing care to students and staff through assessment, prevention, health education, early intervention, case management and collaboration. She defined the program goals, gave comprehensive information on staffing, and shared an overview of the types of health conditions the health services team and nurses assess and manage. Bunde also shared that visits to the nurses offices have increased since 2019.
Budget - Operating Funds and Federal Funds
Russell Knapp, chief financial officer, presented a budget workshop focused on operating funds and federal funds.
Knapp provided an overview of the budget development process which begins in November with the assessment of building needs.
The operating funds consist of 12 funds that pay for daily expenditures in running the school district, including salaries and benefits, transportation, utilities, and supplies and services.
Knapp shared the anticipated 2023-2024 operating funding breakdown, with an estimated total of $279,569,341. Knapp also detailed the 2023-24 anticipated operating expenditures, with total expenditures estimated at $268,281,102. Knapp shared the budget assumptions that have been built into the budget, including benefits, salaries, and transportation costs.
Dr. Hubbard thanked building leadership teams for contributing to the building needs assessments that were conducted in preparation for this meeting and the August budget hearing.
Click here to view the building needs assessments on the website.
Budget Workshop - Non-Operating Funds
Russell Knapp, chief financial officer, provided a budget workshop presentation focused on non-operating funds.
Non-operational funds are dedicated mostly to maintaining, repairing, and rebuilding district facilities. These funds include the district’s capital budget and bond funds.
Knapp also provided further detail about self-supported funds, flow-through-funds, and bond debt funds. He also provided details about the district’s Aaa Moody’s credit rating, the highest rating possible offered by Moody’s.
The strong economy in Johnson County and sound operating fund reserves were among the reasons noted for the issued rating. Both Knapp and Superintendent Dr. Michelle Hubbard noted how the rating positively influenced bond sales in the district.
Early Childhood Education Program Update
Dr. Leigh Anne Neal, chief of early childhood learning and sustainability, provided an overview and update on the Early Childhood Education program to the Board.
Dr. Neal shared that the Early Childhood Education team strives to provide a program that is educationally and developmentally appropriate for students by emphasizing active learning and helping children experience the joy of learning through discovery and exploration.
The Shawnee Mission School District (SMSD) offers early childhood learning through Parents as Teachers, Pre-Kindergarten (Pre-K), and Jump Start to Learning. Together, these programs support the needs of families and early learners from birth to kindergarten.
Parents as Teachers promotes early development, learning, and health of children by supporting and engaging parents and caregivers as the child’s first teacher. The program provides opportunities for social activities, playgroups, parenting classes, and personal home visits that provide information, support, and encouragement to parent-educators.
Pre-K in the SMSD has been designed to follow the Kansas Early Learning Standards and Pre-K educators work to stay in alignment with K-12 program planning. The program currently serves 659 students and offers 19 Pre-K classrooms at 18 elementary schools, as well as classes in the Shawnee Mission Early Childhood Education Center. To provide as many opportunities as possible, the district offers no-fee and fee-based Pre-K options.
Jump Start to Learning is a three week summer program that provides incoming kindergarten students with the skills to begin Kindergarten with confidence. Students practice literacy, numeracy, and the skills they need to be a student. Dr. Neal provided a breakdown of enrollment and performance data for the program.
“Jump Start does provide students a substantial head-start toward being prepared for kindergarten,” noted Dr. Neal.
Food Service Program Update
Grace Liss, director of food services, provided an update on the food service department.
Liss shared that the food service team is committed to providing affordable, high quality, freshly prepared nutritious food and personalized service to students every day. She provided a detailed overview of the school lunch program, breakfast program, Child and Adult Care Food Program (CACFP), and the summer food service program.
Liss explained that the 2022-2023 food service program has been about transition. During the pandemic, school lunches were free to all families through a federal United States Department of Agriculture (USDA) program. This year the federal universal free-lunch program did not continue and families had to start putting money on their accounts and completing meal benefit applications.
Liss shared a current status on school meal account balances. The Food Service Department encourages caregivers to monitor their child’s account through School Cafe where they can view account balances, apply for meal benefits, and set ala carte restrictions. Click here to access the School Cafe website.
Liss highlighted that the food service department has opportunities for members of the community to join the team; interested community members are encouraged to apply here.
Liss thanked the SMSD custodial staff for assisting the Food Services Team by receiving after-hours deliveries. She also celebrated the hard work and dedication of the Food Services Team who make a difference for students every day.
Winter MAP Update
Dr. Dan Gruman, director of assessment and research, presented an update to the Board on student progress on mid-year interim assessments.
The report provided an in-depth evaluation of mid-year student assessment data, examining the data in multiple ways, using sophisticated statistical techniques.
Dr. Gruman shared that overall the data shows indications of positive signs of learning recovery from the pandemic, it also shows the need to maintain interventions.
One key finding in the data is that students are rebounding in reading and math. However, student achievement remains lower than in a typical year, and full academic recovery from the pandemic is likely to be several years away. Dr. Gruman shared data indicating the level of rebounding is also uneven among school subjects, grade level cohorts, and demographics.
Strategic Plan Update
Dr. Leigh Anne Neal, chief of early childhood/sustainability, provided a report on the progress of the Strategic Plan. Dr. Neal opened the presentation by sharing the mission of the Shawnee Mission School District and the three objectives within the Strategic Plan that focus on ensuring that every student will:
- Achieve academic success through a challenging, personalized learning plan
- Develop and utilize personal resilience while mastering essential competencies that lead to college and career readiness
- Develop interpersonal skills to be an engaged, empathetic member of the local and global community.
These objectives are being accomplished through five strategies in the areas of teaching and learning, culture, quality educators, systems, and facilities. Dr. Neal shared detailed progress that has been completed through the first semester of the 2022-2023 school year in each strategy.
Dr. Hubbard noted that the district is in the fourth year of the five-year Strategic Plan. In the spring, members of the executive leadership team will meet with a facilitator to develop a plan for updating the Strategic Plan. A proposal for updating the plan will be presented to the Board of Education in the fall.
Click here to review the report and slides presented at the meeting.
Click here to review the Strategic Plan page on the Shawnee Mission School District website.
Erin Eason, National Director, Clinical Consulting Practice from CBIZ, presented a Priority One Health Clinic Annual Review. Priority One is a health center that serves Shawnee Mission School District employees and is located at the Center for Academic Achievement. The review included a look at participation rates, visit details, survey results, the estimated employee savings since the clinic opened, and the return on investment for the district. Click here to view the presentation.
ESSER III Presentation
Russell Knapp, chief financial officer, led a discussion about the Elementary and Secondary School Emergency Relief Fund (ESSER) III Allocation. The presentation featured details about stakeholder engagement and the role it played in the application process, provided details about the application that will be submitted in February, and outlined positions that were previously funded by ESSER funds that are anticipated to be moved to the operational budget. Click here to view the presentation.
Title Program Update
Dr. David Stubblefield, associate superintendent of leadership and learning, Dr. Darren Dennis, chief academic officer, Kristie Darby, director of elementary services, and Dr. Brittany Gonser, director of professional learning, provided a report to the Board about Title services.
Dr. Stubblefield described how Title funds are “federal funds distributed by the state that are to be utilized to maximize student learning.” He also spoke about the annual reporting process.
Kristie Darby provided details about Title I and the schools that receive Title I funds in Shawnee Mission. She also provided examples of ways Title I funds have been used to support student learning through professional learning, Jump Start to Learning, and Family Engagement Nights, to name a few examples. Dr. Gonser spoke about Title II funds and how they are focused on training, recruitment, and retention of highly qualified teachers and principals and gave details about how those funds are allocated in Shawnee Mission. Dr. Dennis spoke about Title III funds, used for Language Instruction for Limited English Proficient and Immigrant students. Dr. Gonser also spoke about Title IV, used to support Well-Rounded Education, Safe and Healthy Students, and Supporting the Effective Use of Technology, and detailed how those funds are allocated.
Reduction of Paid High School Bus Routes
Starting January 5, 2023, high school student bus riders who fall within 2 miles of their high school will no longer have district-provided transportation available, with the exception of Shawnee Mission North students who live West of I-35. DS Bus Lines, the district’s contracted provider, has worked to hire additional drivers over the last two years to avoid this scenario, but faces a critical driver shortage. Service will continue for nearly 1,600 high school students who reside more than 2 miles away from their school. These changes will be in effect through the end of the 2022-2023 school year.
Superintendent Dr. Michelle Hubbard began the presentation by stating this is not an action anyone would ever want to do mid-year, but that it is being done out of necessity.
Dr. Christy Ziegler, chief of student services, diversity, equity, and inclusion, provided a presentation about the transportation reduction plan. The presentation included details about the current service model, staffing challenges and future challenges, possible solutions, and details about the reduction plan. More information will be shared with families impacted in the coming days. Click here to view the presentation.
Student and Family Services Program Update
Dr. Christy Ziegler, chief of student services, diversity, equity, and inclusion; Dr. John McKinney, director of student and family services; Dr. Tyrone Bates, Jr., coordinator of diversity, equity, and inclusion; Mr. David Aramovich, McKinney-Vento liaison, and students Perla Moreno (SM West), Ace Cofield (SM South), Genessa Hughes (SM North), and Jeanne Ozkan (SM East) presented a program update on Student and Family Services.
Dr. Ziegler opened the presentation by sharing how the work of the Student and Family Services team supports the work of the District’s Strategic Plan, Strategy 2: To relentlessly create a fully unified, equitable, and inclusive culture. The team strives to promote student well-being and school participation, which fosters growth in academic achievement.
Dr. McKinney shared information about Social-Emotional Character Development in the SMSD. He also provided details about Social and Emotional Learning (SEL) in the district, explained that SEL is part of the Kansas Education Systems Accreditation (KESA) process, and provided details about the Panorama survey, a resource used to measure and assess student Social Emotional Learning.
Dr. McKinney reported that the team collaborates with curriculum and instruction on the development and implementation of SEL standards. The team also supports schools with a wide range of services that include summer programs, volunteers, suicide prevention, case management, community resource referrals, and food and transportation assistance as
needed for students and their families. The student services team also facilitates the school-based 504 accommodations process for students, and implementation of federal programs that include McKinney-Vento (houselessness.)
David Aramovich provided information about students and families in the district facing houselessness, prevention work, and efforts to support students who are houseless.
Dr. Bates shared that the focus of the Diversity, Equity, Inclusion, and Belonging (DEIB) training for staff is on developing an internal, sustainable model that includes administrators and building DEIB teams. Dr. Bates also shared information on the Youth Equity Stewardship (YES) program, an opt-in leadership opportunity for students from all Shawnee Mission high schools.
To highlight the positive impact of diversity, equity, inclusion, and belonging programs, the students each spoke about the value they’ve received as participants of the YES program. Perla Moreno, stated, “YES has led me to be comfortable to speak out, and meet new people who are like me and unlike me. My experience has been amazing.”
Human Resources Program Evaluation: Dr. Michael Schumacher, associate superintendent of human resources; Dr. Jeremy Higgins, director of secondary human resources; Pam Lewis, director of elementary human resources; Dr. Jarius Jones, director of classified human resources; Dr. Brittany Gonser, director of professional learning; and Dr. Tyrone Bates, coordinator of diversity, equity, and inclusion provided a program evaluation on human resources. The program evaluation provided information including but not limited to details about hiring practices and recruitment, retention work, onboarding, mentoring, and training new employees, wellness initiatives, and goals for human resources.
Click here to view the program evaluation information.
Athletic Participation and Student Discipline Hearings Update: Kent Glaser, director of athletics and activities, presented an update on athletic participation and student discipline hearings. Glaser highlighted how participation numbers are showing increases in the fall of 2022, compared to the 2019-2020 and 2020-2021 school years. Glaser also provided an update on student discipline hearing rates. In Shawnee Mission, 99.999 percent of students are not involved in a discipline hearing. In 2021-2022 there were 37 total hearings.
Click here to view the presentation information.
Security Update: Dr. Joe Gilhaus, deputy superintendent, Chief Mark Schmidt, chief of police, and Philip Lofflin, district police officer presented a report on the subject of safety and security in schools. Dr. Gilhaus explained this presentation was previously shared with all district staff as part of ongoing professional development centered on safety and security.
The report provided a history of the Shawnee Mission School District (SMSD) police department and gave an overview of safety and security procedures and protocols that are currently in place throughout the district. Officer Lofflin shared details about technology that supports safety and security, including communications tools available at each school, visitor management and bully incident software, and panic alarms. Chief Schimidt and Officer Lofflin provided additional information on updated emergency procedures, types of drills, how the district partners with local law enforcement, and ongoing training for staff focused on school safety. Dr. Gilhaus stated, “The top priority of the Shawnee Mission School District is and always has been the safety and security of our students and our staff.”
Click here to view the presentation.
Real World Learning/Personalized Learning: Dr. Ryan Flurry, principal of career education campuses and coordinator of career and technical education, Dr. Darren Dennis, chief academic officer, Dr. Dan Gruman, director of assessment and research, and David Stubblefied, associate superintendent of leadership and learning presented an update on Real World Learning and Personalized Learning in the Shawnee Mission School District (SMSD).
Dr. Flurry shared that Real World Learning shares many connections to the SMSD’s Strategic Plan. The Strategic Plan states that every student will have a personalized learning plan, which will prepare them for college and careers, with the interpersonal skills they need for life success. In partnership with the Kauffman Foundation and other districts across the Kansas City metro area, SMSD is giving students the opportunity to obtain a Market Value Asset (MVA).
Dr. Dennis defined Market Value Assets (MVAs) as industry valued and recognized skills acquired in high school that create a more seamless transition from school to postsecondary education and/or the workplace. The four categories of MVAs are entrepreneurial experiences, work experience, nine or more college credit hours, and/or employer recognized certifications and credentials. Dr. Gruman shared data on the number of students in the SMSD who have earned an MVA.
David Stubblefield explained how Real World Learning opportunities will be expanded in 2022-2023, and the effort being made to increase student access to those opportunities.
Click here to view the presentation
KESA Presentation Kim Barney, assistant director of curriculum and instruction, and Kristin Ridgway, secondary coordinator of English Language Arts and Social Studies, provided a report on year four of the five-year Kansas Education Systems Accreditation (KESA) process. They also provided a summary of a visit by the Outside Visiting Team (OVT), a yearly external review that Is part of the KESA process. Click here to view their presentation. A full summary can be viewed here.
Substitute Services Discussion Dr. Michael Schumacher, associate superintendent of human resources, introduced Dr. Jeremy Higgins, director of secondary human resources, and representatives from Kelly Educational Staffing. They led a discussion about plans for substitute services for the next school year. The discussion included a review of absences and fill rates in the past year and planning and action steps for improving in the next year. Click here to view the presentation.
Notice of Budget The Board of Education approved the publication of notice of hearing for the 2022-2023 budget and a notice of hearing to exceed the revenue neutral tax rate for the 2022-2023 school year. Russell Knapp, chief financial officer, provided a presentation, outlining budget assumptions, a summary of fund balances, and the information that will be published. Click here to view the notices and presentation.
- June 2022
- May 2022
- April 2022
- March 2022
- February 2022
- January 2022
- November 2021
- October 2021
- September 2021
- August 2021
Strategic Plan Update:
David Stubblefield, associate superintendent for leadership and learning and Dr. Leigh Anne Neal, chief of early childhood/sustainability, provided an overview of progress on the Strategic Plan.
Additional information and data on each of the five strategy areas of the Strategic Plan was provided by Dr. Darren Dennis, chief academic officer, Dr. Dan Gruman, director of assessment and research, Dr. Michael Schumacher, Associate Superintendent of Human Re sources, Dr. John McKinney, director of student/family service, and Dr. Brittany Gonser, director of professional learning.
Budget - Non-Operating Funds
Russell Knapp, chief financial officer, presented a budget workshop focused on self-supported funds, flow-through funds, bond debt funds, and capital outlay funds.
Knapp opened the presentation by stating the district’s objective upon which budgetary decisions are based is that every student will have a personalized learning plan that supports them in being college and career ready with the interpersonal skills important to life success.
Knapp provided an overview of the budget development timeline, a history of the mill levy, and a history of the instructional resource fund. The goal is for the instructional resource fund to become self-supporting, it is currently supported partly by operating funds.
Transportation Program Evaluation
Dr. Christy Ziegler, chief of student services and diversity, equity, and inclusion, and Dana Gulick, coordinator of transportation, provided an overview of the work of the transportation department.
The transportation department supports the strategic plan objectives by ensuring students have a safe and reliable transportation system to travel to and from school each day and providing the ability to physically access the resources they need to be successful.
Dr. Ziegler shared the transportation providers, number of bus riders, the overall goals of the program, and provided a detailed overview of the budget.
Health Services Program Evaluation
Dr. Christy Ziegler, chief of student services and diversity, equity, and inclusion, and Shelby Rebeck, director of health services, provided an update on the health services department.
Rebeck shared an overview of the health services program. The mission statement of the health services department is to provide professional nursing care to students and staff through assessment, prevention, health education, early intervention, case management, and collaboration. She defined the program goals, provided information on staffing, and gave an overview of the types of health issues the health services team and nurses assess and manage.
Rebeck discussed how the nurses have worked to meet the health and safety needs of students, staff, and parents during the COVID-19 pandemic.
Rebeck introduced Paula Bunde who will be assuming the health services coordinator role starting July 1, 2022. Members of the Board of Education and Dr. Hubbard thanked Rebeck for her leadership and service to the Shawnee Mission School District.
Food Service Presentation
Dr. Christy Ziegler, chief of student services and diversity, equity, and inclusion, and Grace Liss, director of food services, presented an update on the food services department to the Board.
Enrollment Analysis Report
Robert S. Schwarz, founder of RSP and Associates, presented an enrollment analysis conducted for the Shawnee Mission School District to the Board.
Enrollment Analysis Report
Chief Mark Schmidt, chief of police, led a presentation on district security. He was joined by Tony Woollen, district resource officer from Shawnee Mission East, Seth Myers, school resource officer from Shawnee Mission East, James Carmody, district resource officer at Shawnee Mission West, Philip Lofflin, district police officer, and David Ewers, Shawnee Mission North principal, who spoke about the role of district security in schools.
English Language Arts Presentation
Dr. Darren Dennis, chief academic officer, introduced Krista Carson, elementary coordinator of curriculum and instruction, who led a presentation on a proposed K6 English Language Arts resource adoption.
Winter MAP Update
Dr. Dan Gruman, director of assessment and research, presented an update to the Board on student progress on midyear interim assessments. The presentation was designed to provide a “big picture view of status and progress this school year,” Gruman noted. He also noted tha this data includes much to be optimistic about, including signs of recovery.
Priority One Annual Review
Dr. Michael Schumacher, associate superintendent of human resources, and Erin Eason, national director of clinical consulting practice from CBIZ presented a Priority One Health Center annual review. They outlined a variety of details about how the health center serves district employees. Priority One Report
Superintendent Dr. Michelle Hubbard, Russell Knapp, chief financial officer, and David Stubblefield, associate superintendent of leadership an d learning, provided a report on the district’s COVID19 Response plan, with a focus on the use of Elementary and Secondary School Emergency Relief Funds (ESSER). They outlined that ESSER I and II funding have been allocated for specific needs through Se ptember 2023. Information about the allocation of these funds can be found here .
ESSER III will provide funding through September 2024. Details about the allocation of funds and the ThoughtExchange Feedback from stakeholders that informed the development of the allocation plan can be found in the prsentation slides. ESSER III Presentation
Communications Program Evaluation
David A. Smith, chief communications officer, introduced Kristin Babcock, communications coordin ator, and Michaela Scruggs, communications coordinator, who provided a communications program evaluation. The presentation highlighted the many ways the communications team shares stories about the district and schools to a broad and diverse audience. Community members are always welcome to provide story tips for highlighting school activities, students and staff to the department at firstname.lastname@example.org. The presentation also highlighted the numerous ways the team supports staff and students across the district. report.
communications team presentation
The presentation can be Russell Knapp, chief financial officer, presented the monthly financial report and an update on ESSER II expenditures. He also provided an update on operating funds, based on the September 20, 2021 enrollment count. Based on those numbers, it is estimated the district will see a loss of about $4.2 millio n in general state aid and atrisk weighted funds. The budget office expects that projected vacancies will offset the revenue loss.
Sustainability Summit Presentation
Dr. Leigh Anne Neal, chief of early childhood and sustainability, along with several Sh awnee Mission high school students, presented information and recommendations from the 2021 Shawnee Mission Sustainability Youth Summit. Students outlined five priority areas of focus for the district.
The presentations included:
Priority 1: “Renewable En ergy,” presented by Shawnee Mission West students Soli Guinto, junior, and Arlasia Jones, senior.
Priority 2: “Education, Awareness, and Student Involvement,” presented by Shawnee Mission South students Carolyn Armstrong and Rosemary Derr, junior, with th e support of teacher P.J. Born.
Priority 3: “Compost and Recycling,” presented by Shawnee Mission North senior Molly Laughton.
Priority 4: “Rain gardens, school gardens, and nature preserves,” presented by Shawnee Mission East senior Erin Hansen, with th support of teacher Rusty Debey. e
Priority 5: “Transportation,” presented by Shawnee Mission Northwest senior Logen Grey.
The group also shared an Essential Consideration focused on mental and physical health and wellbeing.
ICT Program Evaluation
Drew Lane, executive director of Information and Communication Technology (ICT ), Bill Shaffer, director of network infrastructure, technical services, and security services, James Morgan, director of data and programming services, and Doug von Mosch, director of customer services shared an ICT program evaluation. Lindsay Stephenson, coordinator of instructional technology, provided information about lessons learned related to the use of educational technology during the pandemic.
Ict program presentation
Human Resources Program Evaluation
Dr. Michael Schumacher, associate superintendent of human resources, Dr. Jeremy Higgins, director of secondary human resources, Dr. Jarius Jones, director of classified human resources, Pam Lewis, director of elementary human resources, Dr. Brittany Gonser, director of professional learning, and Dr. Tyrone Bates, coordinator of diversity, equity and inclusion, presented a program evaluation and update on Human Resources in the Shawnee Mission School District.
Dr. Schumacher introduced the Human Resources Team and shared the team philosophy that people are Shawnee Mission School District’s greatest resource. He introduced the five main functions of Human Resources, including Recruitment and Retention, Safety/Compliance, Employee Relations, Compensation and Benefits, and Training and Development.
hr presentation slides
Student and Family Services and Student Activities Program Evaluation
Dr. Christy Ziegler, chief of student services, Dr. John McKinney, director of student and family services, Dr. Tyrone Bates, Jr., coordinator of diversity, equity and inclusion, and Kent Glaser, director of athletics and activities, presented a program evaluation and update.
Student & Family Services Presentation
Strategic Plan Update: Strategy 1
Dr. Leigh Anne Neal, chief of early childhood and sustainability, Dr. Darren Dennis,chief academic officer, Dr. Ryan Flurry, principal of career education campuses and coordinator of career and technical education, and Dr. Dan Gruman, director of assessment and research, presented an update focused on "Strategic Plan Engaging, and Applied Learning.”
Strategic plan: strategy 1 presentation